INVOICE REQUIREMENTS

This document outlines the mandatory requirements for all invoices submitted to ETHDenver LLC. All suppliers and vendors must ensure their invoices comply with these specifications to ensure timely payment processing.

PLEASE READ THE FOLLOWING INVOICE REQUIREMENTS CAREFULLY. FAILURE TO COMPLY WITH THESE REQUIREMENTS WILL RESULT IN INVOICE REJECTION AND PAYMENT DELAYS.

Mandatory Invoice Items

All supplier invoices must include the following mandatory information. Without or with incorrect information, the invoice is considered non-conformed and invalid. Invalid invoices must be re-submitted.

1. Invoice number including purchase order - please request a PO from your hiring manager
2. Invoice date
3. Your full name or company name
4. Your full business address
5. To whom you are addressing this invoice
6. Purchase order number
7. Item descriptions
   • If you are supplying multiple services or items, please ensure you use a line per distinct service
8. Total net amount
9. Tax rate if applicable
10. Tax amount if applicable
11. Currency
12. Payment information and payment terms (net 30)
13. Payment due date
14. Contact email
15. Filled out vendor form

Standard Payment Terms

Net 30 - Payment will be processed 30 days after the invoice has been registered in our bookkeeping system.

We process payment runs every second and last Thursday of every month. Please ensure you submit your invoice in a timely manner to be included in the next payment cycle.

Important: Always keep [email protected] in all communication surrounding invoices, bills and payments.

Bank Collection Data

Please ensure that your invoice correctly reflects the following banking information:

• The name of your bank
• Any ACH or wire details for US domestic transfers
• For international transfers: IBAN and BIC Swift Code is required

Incorrect or incomplete banking details will prevent payment processing.

Tax Collection Data

You must fill out our vendor form to ensure that we collect all of your relevant data including certain required tax documentation. This includes:

• W-9 form for US vendors
• W-8BEN form for international vendors
• Any additional tax documentation as required by law

Failure to Provide Required Information

CRITICAL: If you fail to provide correct banking details and/or tax required documentation, ETHDenver LLC will NOT be able to process your invoice for payment.

Common reasons for invoice rejection include:

• Missing purchase order number
• Incomplete vendor form
• Missing or incorrect banking details
• Lack of required tax documentation
• Vague or incomplete item descriptions

Submission Process

All invoices should be submitted electronically to:

ETHDenver LLC
Accounting Department
Email: [email protected]

Please include your purchase order number in the email subject line for faster processing.

Contact Us

If you have questions about these invoice requirements or need assistance with the submission process, please contact our Accounting Department:

ETHDenver LLC
1624 Market St Ste 226 PMB #73745
Denver, CO 80202-1559
Attention: Accounting Department
Email: [email protected]

For purchase order requests, please contact your hiring manager directly before invoice submission.